eVaka
eVaka is a client and information system used by the City of Espoo's Finnish-speaking and Swedish-speaking early childhood education units. Espoo's eVaka is an open-source system that is being developed together with the cities of Tampere, Oulu and Turku.
Through eVaka, guardians can apply for places in early childhood education, pre-primary education, service voucher units and clubs. The system is used for processing client information related to children and their guardians, e.g. client fees and decisions.
The staff of our early childhood education units use eVaka on mobile devices to record attendances, and they also communicate with guardians through the system.
Guardians reserve hours of attendance in early childhood education and submit notifications of absence through the system. In the future, we will introduce digital early childhood education plans, pre-primary education plans and pedagogical documentation.
Instructions for guardians
Downloadable files
- Download file: eVaka-kirjautuminen ja kirjanmerkki.pdf.eVaka-kirjautuminen ja kirjanmerkki.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Log in to eVaka.Log in to eVaka
- Download file: Logga in i eVaka.Logga in i eVakaFile is only available in SwedishFile is only available in Swedish
Downloadable files
- Download file: Bokning av närvarotid på eVaka .pdf.Bokning av närvarotid på eVaka .pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Läsnäoloajan varaaminen eVakassa_huoltajaohje_vuoroyksiköt.pdf.Läsnäoloajan varaaminen eVakassa_huoltajaohje_vuoroyksiköt.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: حجز أوقات الحضور في eVaka.pdf.حجز أوقات الحضور في eVaka.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Резервирование времени присутствия ребенка в eVaka.pdf.Резервирование времени присутствия ребенка в eVaka.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Waqtiyada la qabashado ballanta imaanshaha ee ku yaala Tilmaamaha eVaka ee loogu talagalay mas ´uuliyinnta .pdf.Waqtiyada la qabashado ballanta imaanshaha ee ku yaala Tilmaamaha eVaka ee loogu talagalay mas ´uuliyinnta .pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Läsnäoloajan varaaminen eVakassa_huoltajaohje.pdf.Läsnäoloajan varaaminen eVakassa_huoltajaohje.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Booking attendance times at eVaka Instruction for guardians_EN.pdf.Booking attendance times at eVaka Instruction for guardians_EN.pdf
Downloadable files
- Download file: Irtisanoutuminen varhaiskasvatuksesta ja esiopetuksesta_huoltajaohje.pdf.Irtisanoutuminen varhaiskasvatuksesta ja esiopetuksesta_huoltajaohje.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Ka tegista barbaarin-horaadka iyo waxbarasho-horaadka_haga waalidka_somali.pdf.Ka tegista barbaarin-horaadka iyo waxbarasho-horaadka_haga waalidka_somali.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Termination of early childhood education and pre-primary education_guardians' _guide_eng.pdf.Termination of early childhood education and pre-primary education_guardians' _guide_eng.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Uppsägning av småbarnspedagogik och förskoleundervisning – anvisning för vårdnadshavare_ruotsi.pdf.Uppsägning av småbarnspedagogik och förskoleundervisning – anvisning för vårdnadshavare_ruotsi.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Отказ от места в учреждении дошкольного воспитания и места в подготовительном классе — инструкция для опекунов_venäjä.pdf.Отказ от места в учреждении дошкольного воспитания и места в подготовительном классе — инструкция для опекунов_venäjä.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: إنهاء العقد مع التربية المبكرة والتعليم التمهيدي _ إرشادات لولي الأمر.pdf.إنهاء العقد مع التربية المبكرة والتعليم التمهيدي _ إرشادات لولي الأمر.pdfFile is only available in FinnishFile is only available in Finnish
Downloadable files
- Download file: Funktionen Meddelanden i eVaka.pdf.Funktionen Meddelanden i eVaka.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Messages through eVaka.pdf.Messages through eVaka.pdfFile is only available in FinnishFile is only available in Finnish
- Download file: Viestit –toiminto eVakassa.pdf.Viestit –toiminto eVakassa.pdfFile is only available in FinnishFile is only available in Finnish
Frequently asked questions about eVaka
- To register for eVaka in your browser, go to: https://espoonvarhaiskasvatus.fi(external link, opens in a new window)
- Select Register for eVaka
- The child’s legal guardian can create an account in the system
- A personal eVaka ID is created in the system; to create one, you will need your online banking credentials/mobile certificate
- Create a personal user ID in the eVaka system. The child’s legal guardians can create IDs. The ID is guardian-specific, so both guardians should create their own.
- Go to https://espoonvarhaiskasvatus.fi(external link)(external link, opens in a new window)
- Press "Create ID"
- Strong authentication is required the first time
- Sign in with your online banking credentials or mobile certificate
- Enter the email address that you wish to use to receive eVaka notifications. This is your user ID in the system.
- Click “Submit”
- Create a password to log in. This will be your password when you log in to the system
- You will receive a confirmation link at the e-mail address you provided, which you will need to confirm. You can then log in with just your user ID and password.
Easy log-in is now ready for use. You can now log in with your e-mail address and password.
Create a personal user ID according to the “Where to get eVaka IDs” instructions
1. Try creating a new password on the log-in page under “Create ID”
2. The password must contain at least 8 characters, including at least one upper-case letter, one lower-case letter and a number
1. First check your spam folder
2. Create an ID again in the Log-in section under “Create new ID”
3. Send an email to: evakatuki (at) espoo.fi, describe the problem and, if the system gives a fault code, attach it to the email, for example using a screenshot
1. Check your spam folder
2. Create an ID again in the Log-in section under “Create new ID” Check that you have entered your e-mail address correctly
4. Send an e-mail to the address evakatuki (at) espoo. Describe your problem in detail.
- You can access and edit your personal data in eVaka, which requires you to authenticate using your online banking credentials or mobile certificate
- Click on the dot next to your name in the top bar and select "My details"
- In the "My details" section you can add or change: Your Telephone number and E-mail address
- Click “Edit”.and make the necessary additions
- Once you are finished, click “Save”.
1. See sections 1, 2, 5 and 6
2. If you cannot find an answer here, please send an e-mail to the address evakatuki (at) espoo. You can always log in to the system with strong authentication. You can also use this route to read messages and book attendance.
eVaka works in your browser. To make it easier, you can create a bookmark on your phone’s home screen that acts as a shortcut.
You can report your child as being sick or mark another kind of absence (e.g. a day off) in the eVaka calendar
The system only sends guardian messages to the child’s legal guardian. In exceptional cases, the sending of messages can be agreed separately with the head of the early childhood education unit and with the staff of the child’s group.
Espoo's customer service help guardians use eVaka in Service points and in Digital support at Espoo.
Guardian instructions can be found in this website and there is also Youtube channel(external link, opens in a new window) for guardian instructions.
In case of problems, you can send an email to evakatuki (at) espoo.fi