Reservations of school facilities

Some of the classrooms, auditoriums, dining halls and lobbies at Espoo’s schools are available for resident and recreational activities during specific time periods, which are confirmed each school year. The availability of premises varies depending on the day; you can find the exact school-specific times in the booking calendars.

You can book school premises through the booking system(external link, opens in a new window). 

Last invoicing has been done in October for the period 2.8.-15.10.2025. Next invoicing will be done in December 2025.

The key objective of making premises available for use is to promote residents’ recreational activities and social participation.  

The terms of use of supervised premises describe the user’s responsibilities and include concrete instructions for the use of supervised school premises. When applying for a supervised time slot through the resource booking system, the user of the premises agrees to follow the terms of use. 

The terms of use of self-supervised premises are included in the self-supervision commitment, and they define the user’s additional responsibilities, for example in terms of cleaning and supervision. The document also contains concrete instructions for the self-supervised use of school premises. By signing the document, the user agrees to follow the terms of self-supervised use of school premises. 

Principles and terms of use:

The City of Espoo charges a fee for the use of premises according to the current price list. The amount depends on the premises being used, the form of supervision, and the user’s possible right to use the premises free of charge or for a reduced fee.  

Public events can only be organised in suitable auditoriums and dining halls, and they require an additional cleaning paid for by the user. 

Fees for the use and cleaning:

The fees for both recurring and one-off time slots are invoiced in arrears, 4–5 times per school year. If the amount owed is less than EUR 10, it will be invoiced during the next invoicing period.  

Invoices are sent to the person or community who booked the premises. Please make sure that your client information is up to date when making a booking.  

If you have any questions about invoices, please contact koulutilavaraukset@espoo.fi.

You can apply for a time slot in school premises through the resource booking system(external link, opens in a new window).

The season during which the premises are available for shared use is determined every school year. Further information:  Availability of school premises for shared use during the school year.

You can find the premises and time slots available in each school through the calendar in the resource booking system. If you cannot find a school in the booking calendar, the school does not offer time slots.

One-time reservations are possible only in supervised school, not in self-supervised schools. You can find the form of supervision in the booking system, next to the name of each school.

You can search for available premises and time slots in the booking calendar without logging in. However, if you want to book a time slot, you will need to log in using your online banking codes or mobile ID.

If you want to cancel your time slot, you must do so no later than 5 days before the event by sending an email to the customer service for the use of school premises: koulutilavaraukset@espoo.fi 

The city has the right to cancel a time slot it has already granted at two weeks’ notice if the school needs the premises for its own use (for example, a school celebration or parents’ evening):

• The school must notify the client of the cancellation no later than 14 days before the date of the cancelled time slot: koulutilavaraukset@espoo.fi 
• Customer service will send an email to the person in charge of the booking to notify them of the cancellation.

You can find the instructions for using the resource booking system below.

Recurring time slots for recreational activities are applied for during an annual application period that takes place in March and April. The granted time slots can be seen in the booking system. Applications received during the application period will be processed in accordance with the principles for the shared use of premises.

Additional time slots in the premises that remain available after the application period can be applied for throughout the season. Applications for additional time slots are processed on a first come, first served basis within a period of 14 days. 

Time slots are available at all supervised schools and at some of the schools with self-supervision.

One-off time slots that have not been booked for recreational activities can be used for other purposes (e.g. for housing company meetings). You can apply for these time slots through the resource booking system. Applications are processed on a first come, first served basis within a period of 14 days.  

One-off time slots are only available at supervised schools, not at self-supervised schools for security and resource reasons.   

Collaborative events that are related to the activities of the Growth and Learning Sector or a school can also be organised at self-supervised schools with the principal’s consent.  

If you wish to book a time slot as a private person, select the option of using the system as a private person when logging in. Please note that in this case, you will be personally responsible for paying the fees.  

If you wish to book a time slot on behalf of a community, select this option when logging in. You will see the details of the communities you represent on the login page. If necessary, you can also create a new community in the system. If the system says that the community you tried to create already exists, please send an email to koulutilavaraukset@espoo.fi. You will then be added to that community’s account as a representative.  Below you can find instructions on how to create a new client community in the system.

The person who books a time slot and the person in charge of the use of the time slot must be 18 or older. 

Please read carefully through the checklist for the person in charge and make sure that the instructions are followed during your time slot. 

School yards can be freely used by residents outside of school hours, and they cannot be separately booked. Enquiries: koulutilavaraukset@espoo.fi