Processing of personal data in connection with the Future mentors application forms, enrollment of cities and young people

City of Espoo

Services Development Director

Marianne Julkunen Partnership Coordinator, marianne.julkunen@espoo.fi

City of Espoo Data Protection Officer

Address: P.O. Box 12, 02070 City of Espoo

Tel. +358 9 84921 (exchange)

E-mail: tietosuoja@espoo.fi

Personal data is collected only for keeping statistics of the people applying for the mentorship program, and for communication if the respondent wants to participate in the program. The data will be destroyed after the end of the mentoring process.

Grounds for processing in accordance with the GDPR.

• Article 6(1)(a) of the EU General Data Protection Regulation: The data subject has given consent to the processing of his or her personal data for one or more specific purposes

The consent can be cancelled by informing the contact person of the register

Data is only collected from voluntary applicants of the program, with their consent. The only data collected for statistical purposes is the title of the mentee, mentors age and their home city. The data collected for the purposes of participation in the program includes the name and e-mail address and or some of these data. Only the data necessary for the process is collected.

PUBLIC ACCESS TO THE DATA AND SECRECY, JUSTIFICATIONS FOR SECRECY: Contact details are secret on the basis of Section 24.1(31) of the Act on the Openness of Government Activities.

The data is obtained directly from the respondents on the form. Providing data is voluntary.

The data is not disclosed outside the City of Espoo.

The data is not disclosed outside the City of Espoo.

Data is only stored for as long as is necessary from the perspective of the mentoring process.

The data is stored in digital storage facilities managed by the City of Espoo. The data is protected so that it can only be viewed and used by an authorised employee.

More detailed instructions on how to submit data requests in accordance with the GDPR: Data protection > Clients´ right of access to personal data.

You have the right to obtain from the data controller a copy of the personal data undergoing processing. The controller must provide the data without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary, taking into account the complexity and number of the requests.

If the controller does not take action on the request of the data subject, the controller shall inform the data subject without delay and no later than within one month of receipt of the request of the reasons for not taking action and on the possibility of lodging a complaint with a supervisory authority and seeking a judicial remedy.

Requests by the data subject and the related measures are free of charge. However, where requests from a data subject are manifestly unfounded or excessive, in particular because of their repetitive character, the controller may either charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested; or refuse to take the action requested.

You have the right to have inaccurate, inaccurate, incomplete, outdated or unnecessary personal data that we retain, corrected or supplemented by us.

You have the right to have personal data concerning you erased by the data controller without undue delay.

If the data collected about you is inaccurate, you may require that the processing of your customer data be restricted until the accuracy of the data has been verified.

You have the right to lodge a complaint with a supervisory authority if you consider the processing of personal data to be in breach of data protection legislation. You can lodge a complaint with the office of the Data Protection Ombudsman: tietosuoja.fi/en(external link, opens in a new window).