Processing of personal data: Registration for the Locate in Espoo 2025 event

Date of publication: 07 October 2025

Personal data is generally used in Espoo for the provision, planning and assessment of activities and services and for statistical purposes. In this service, personal data is collected from those who have registered for the purpose of planning the event.

In this service, personal data is processed on the following legal grounds: Article 6(1)(a) of the General Data Protection Regulation of the European Union: the data subject has given consent to the processing of his or her personal data for one or more specific purposes.

It is necessary to process the following data to provide the service: registered persons’ names, email addresses and titles, and the names of the companies or organisations for which they work.

We obtain the data directly from the data subjects via the Webropol application form. When applying to join the panel, the data subject accepts the processing of their data.

Personal data is stored for as long as it is necessary for the provision of the service or required by legislation. With regard to this service, data is stored for a maximum of six (6) months after the event has ended.

Personal data is processed by the City of Espoo’s office-holders and employees as well as external operators from whom the City of Espoo purchases services or with whom the City of Espoo carries out cooperation projects. We only select contracting partners who comply with good personal data processing practices and meet the requirements of the General Data Protection Regulation. Compliance with data protection requirements is ensured through written agreements.

In this service, we use the following external service providers: Webropol Oy.

Webropol Oy processes personal data as the service provider.

Data is disclosed to the person requesting it in accordance with the Act on the Openness of Government Activities. As a rule, data is not disclosed to parties outside the City of Espoo.

The data will not be transferred outside the EU or the EEA.

The General Data Protection Regulation of the European Union guarantees you various rights in terms of the processing of your personal data. You can read more about your rights and how to exercise them on the City of Espoo website: Data protection | City of Espoo.

City of Espoo

If you have questions or need more detailed information on the processing of personal data, you can contact the contact person of the register:

Jori Pyykkö, Communications Specialist

jori.pyykko@espoo.fi

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