Privacy notice for ‘A Glance at Espoo’ poetry competition

Date of publication: 15 November 2025

Personal data is generally used in Espoo for the provision, planning and assessment of activities and services and for statistical purposes. In this context, personal data is used for organising the poetry competition and communicating with participants.
In this service, personal data is processed on the following legal grounds:

Consent. You have the right to withdraw your consent at any time by sending an email to the address mentioned in section 7.1. If you withdraw your consent, your personal data will be deleted from the documents related to the poetry competition and from the City of Espoo’s website.

It is necessary to process the following data to provide the service: the person’s name and contact information (email address, municipality of residence and telephone number).
We obtain the information from participants themselves when they submit a poem through the Webropol form.

Personal data is stored for as long as it is necessary for the provision of the service or required by legislation. In connection with this service, data will be deleted two years after the competition has ended, in accordance with the City of Espoo’s archiving instructions.

Personal data is processed by the City of Espoo’s office-holders and employees as well as external operators from whom the City of Espoo purchases services or with whom the City of Espoo carries out cooperation projects. We only select contracting partners who comply with good personal data processing practices and meet the requirements of the General Data Protection Regulation. Compliance with data protection requirements is ensured through written agreements.

In this service, we use the following external service providers: Webropol survey tool.

Data is disclosed to the person requesting it in accordance with the Act on the Openness of Government Activities. In connection with this service, data is disclosed as follows:
The names of the competition winners will be published on the City of Espoo’s website and in other communication material related to the competition (e.g. social media and press release). The information will be disclosed to inform the public and other participants of the results of the poetry competition. When submitting their poems, participants give their consent to the publication of the above-mentioned information. Consent is requested when a person submits a poem through the Webropol form.

The data will not be transferred outside the EU or the EEA.

The General Data Protection Regulation of the European Union guarantees you various rights in terms of the processing of your personal data. You can read more about your rights and how to exercise them on the City of Espoo website: Data protection | City of Espoo.

City of Espoo

If you have questions or need more detailed information on the processing of personal data, you can contact the contact person of the register: 

Elina Pulli, Senior Specialist
City of Espoo
Cultural Unit
elina.pulli@espoo.fi
Tel. +358 46 8773888

1.0    Date of publication: 15 November 2025