Privacy notice: Processing of personal data / Borrowing of a cargo bike

Date of publication: 16 June 2023

City of Espoo

The Director of Library Services is the person responsible for the register in Espoo. The Espoo City Library’s Manager of Library Services is the contact person.

Manager of Library Services, Espoo City Library
City of Espoo Registry Office, P.O. Box 1, 02070 CITY OF ESPOO

Data Protection Officer of the City of Espoo

Address: P.O. Box 12, 02070 City of Espoo

Tel. +358 9 81621 (switchboard)

Email address: tietosuoja@espoo.fi

Personal data is processed for the purpose of enabling the borrowing of a cargo bike.

Personal data is processed on the basis of Article 6(1)(a) of the General Data Protection Regulation of the European Union: Processing is necessary to enable the borrowing of a cargo bike.

In terms of the cookies collected on the website, personal data is processed on the basis of Article 6(1)(a) of the General Data Protection Regulation of the European Union: The data subject has given consent to the processing of his or her personal data for one or more specific purposes.

Key legislation:

• General Data Protection Regulation of the European Union (2016/679)
• Public Libraries Act (1492/2016)
• Act on the Openness of Government Activities (621/1999)
• Data Protection Act (1050/2018)

We store the five latest cargo bike loan agreements for the purpose of handling possible compensation issues. Data collected: Name, personal identity code, library card number and telephone number.

Personal data is obtained directly from the data subject.

Agreements cannot be concluded without personal data.

We do not disclose personal data to other parties.

We do not transfer personal data outside the EU or the EEA.

We will store the five latest loan agreements for a maximum of one (1) month.

Loan agreements are stored in a folder that is kept in a locked cabinet in a staff-only room.

Further instructions on submitting information requests referred to in the General Data Protection Regulation.(external link, opens in a new window)

You have the right to obtain from the data controller a copy of the personal data that is subject to processing. The data controller must provide the data without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary, taking into account the complexity and number of the requests.

If the data controller does not take action on the request of the data subject, the data controller must inform the data subject without delay, and at the latest within one month of receipt of the request, of the reasons for not taking action and of the possibility of lodging a complaint with a supervisory authority and seeking a judicial remedy.

Requests from the data subject and any resulting actions are free of charge. However, where requests from a data subject are manifestly unfounded or excessive, in particular because of their repetitive character, the data controller may either charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested, or refuse to act on the request.

You have the right to have inaccurate, incomplete, outdated or unnecessary personal data that we store either rectified or completed by us.

You have the right to have the data controller erase your personal data without undue delay under certain conditions. The data subject does not have the right to erasure if the processing of data is necessary for compliance with a legal obligation or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In these cases, the data will only be erased after the statutory time limit.

If the data concerning you is inaccurate, you have the right to request that its processing be restricted until its accuracy has been verified.

You have the right to lodge a complaint with a supervisory authority if you feel that the processing of your personal data is in infringement of data protection legislation. You can lodge a complaint with the Office of the Data Protection Ombudsman: www.tietosuoja.fi(external link, opens in a new window)