Processing of personal data: Contact information of companies/communities that offer benefits to the City of Espoo’s employees

Date of publication: 17 October 2025

Personal data is generally used in Espoo for the provision, planning and assessment of activities and services and for statistical purposes. In this service, the purpose is to collect the contact information of companies/communities that offer benefits and discounts to the City of Espoo’s employees in the same place (register).  
In this service, personal data is processed on the following legal grounds: 
Consent. You have the right to withdraw your consent at any time by contacting the contact person of the register.

It is necessary to process the following data to provide the service: The company’s name, business ID, address/locations and contact person (name, work email and telephone number) and a description of the benefit or discount.
We obtain the information directly from the company/community in question.

Personal data is stored for as long as it is necessary for the provision of the service or required by legislation. In connection with this service, data is deleted one year after the availability of the benefit has ended, if the service provider does not indicate its willingness to continue offering the benefit.

Personal data is processed by the City of Espoo’s office-holders and employees as well as external operators from whom the City of Espoo purchases services or with whom the City of Espoo carries out cooperation projects. We only select contracting partners who comply with good personal data processing practices and meet the requirements of the General Data Protection Regulation. Compliance with data protection requirements is ensured through written agreements.
In this service, we do not use external service providers.

Data is disclosed to the person requesting it in accordance with the Act on the Openness of Government Activities. In this service, data is not disclosed to other organisations.

The data will not be transferred outside the EU or the EEA.

The General Data Protection Regulation of the European Union guarantees you various rights in terms of the processing of your personal data. You can read more about your rights and how to exercise them on the City of Espoo website: Data protection | City of Espoo.

City of Espoo

If you have questions or need more detailed information on the processing of personal data, you can contact the contact person of the register: 
Hilkka Malinen
HR Policy Director
hilkka.malinen@espoo.fi
tel. +358 40 6344410

Change history
1.0, 17 October 2025