Privacy notice for Culture unit's newsletters

The basis for processing personal data in this service is the sending of newsletters by the City of Espoo's Culture unit.

Date of publication: 16.10.2025

1. Purpose of and grounds for processing personal data

Personal data is generally used in Espoo for the provision, planning and assessment of activities and services and for statistical purposes. The basis for processing personal data in this service is the sending of newsletters by the City of Espoo's Culture unit.
In this service, personal data is processed on the following legal grounds:

Consent. You have the right to withdraw your consent at any time by clicking the Unsubscribe link in the newsletter.

2. What data is processed and what are the sources of data?

It is necessary to process the following data to provide the service: e-mail address.
We receive the information when the registered person subscribes to the newsletter via the subscription page.

3. How long is data stored?

Personal data is stored for as long as it is necessary for the provision of the service or required by legislation. For this service, data is stored for as long as necessary to send the newsletter, or until the customer requests that their data be deleted or the newsletter service is discontinued. Inactive addresses are removed from the service every 3 months.

4. Parties processing or receiving data

4.1 Parties processing data on behalf of the City of Espoo

Personal data is processed by the City of Espoo’s office-holders and employees as well as external operators from whom the City of Espoo purchases services or with whom the City of Espoo carries out cooperation projects. We only select contracting partners who comply with good personal data processing practices and meet the requirements of the General Data Protection Regulation. Compliance with data protection requirements is ensured through written agreements.

We use the following external operators in connection with this service: Koodiviidakko Oy LianaMailer newsletter system.

4.2 Disclosure of data to other organisations

Data is disclosed to the person requesting it in accordance with the Act on the Openness of Government Activities. In this service, data is disclosed with the customer's separate consent.

5. Will data be transferred outside the EU/EEA?

Data will not be transferred outside the EU or the EEA.

6. Rights of the data subject

The General Data Protection Regulation of the European Union guarantees you various rights regarding the processing of your personal data. You can learn more about your rights and how to exercise them on the City of Espoo website.

7. Data controller

City of Espoo

7.1 Contact person of the register

If you have questions or need more detailed information on the processing of personal data, you can contact the contact person of the register:

Leena Kummu, Marketing and Communications Manager, Culture unit
leena.kummu@espoo.fi

Change history

1.0 16.10.2025