Privacy notice: Requesting job database points to employ young people
Personal data is processed for the purpose of granting job database points to city organisations so that they can offer young people temporary jobs.
Date of publication: 08 August 2024 (Updated 04 August 2025)
1. Data controller
City of Espoo
2. Person responsible for the register
3. Contact person of the register
Anna Hiltunen, Planning Officer at Ohjaamotalo
Email: ohjaamotalo@espoo.fi
Tel. +358 9 81621 (switchboard)
4. Data Protection Officer
Helena Niemi, Data Protection Officer of the City of Espoo
Address: P.O. Box 12, 02070 City of Espoo
Tel. +358 9 81621 (switchboard)
Email: tietosuoja@espoo.fi
5. For what purpose is personal data processed?
Personal data is processed for the purpose of granting job database points to city organisations so that they can offer young people temporary jobs.
6. On what grounds is personal data processed?
Article 6(1)(a) of the General Data Protection Regulation of the European Union: the data subject has given consent to the processing of his or her personal data for one or more specific purposes.
7. What data is processed?
The personal data processed includes contact information as needed, such as name and email address, as well as relevant background information. In the job database points request, the background information refers to the background organisation.
8. What are the sources of data?
Personal data is collected from the data subjects themselves when they fill in the form.
9. Will data be disclosed or transferred outside the city?
Data and documents are disclosed to the person requesting them in accordance with the Act on the Openness of Government Activities. Information and documents are public unless specifically defined as confidential under law.
The technical service provider of the survey tool is Webropol Oy.
10. Will data be transferred outside the EEA?
Data may be transferred outside the European Union or the European Economic Area.
Microsoft workspaces are stored within the EU. Microsoft operates and develops Office 365 services from locations outside Europe, and data is considered to be transferred outside the EU if, for example, an administrator establishes a remote connection from the United States to a data centre in Europe, for example to solve a technical problem. In these circumstances, a European Commission-approved basis for transfer applies. The basis for the transfer is the European Commission’s adequacy decision on US data protection. The recipient of personal data is committed to the EU-US Data Privacy Framework.
11. How long is data stored?
Data is stored and destroyed in line with the City of Espoo’s records management plan and the applicable provisions and regulations issued by the National Archives of Finland.
Data collected in connection with points requests is deleted as soon as it is no longer needed, at least twice a year.
12. Rights of the data subject
Data protection legislation guarantees various rights for the data subject in relation to the processing of personal data. Requests concerning the data subject’s rights can be submitted to the city’s Data Protection Officer or the contact person of the register using the above-mentioned contact details.
If necessary, the controller may ask the data subject to provide additional information to fulfil the request.
The controller must respond to a request concerning the data subject’s rights without undue delay and no later than one month after receiving the request. That period may be extended by two further months where necessary, taking into account the complexity and number of the requests.
If the data controller does not take action on the request of the data subject, the data controller must inform the data subject without delay, and at the latest within one month of receipt of the request, of the reasons for not taking action and of the possibility of lodging a complaint with a supervisory authority and seeking a judicial remedy.
Requests from the data subject and any resulting actions are, as a rule, free of charge. However, where requests from a data subject are manifestly unfounded or excessive, in particular because of their repetitive character, the controller may either charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested, or refuse to act on the request.
12.1 Right of access to data
The data subject shall have the right to obtain from the controller confirmation as to whether personal data concerning him or her is being processed as well as the right to access the data and to obtain a copy of the data. However, the provision of data shall not adversely affect the rights or freedoms of others.
12.2 Right to rectification
The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. In addition, taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed.
12.3 Right to erasure
Under certain conditions, the data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her. For example, if the processing of personal data is based on consent and the data subject withdraws his or her consent and there is no other legal ground for the processing, the data subject shall have the right to have his or her data erased. However, the data subject shall not have the right to erasure if the processing of data is necessary for compliance with a legal obligation or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
12.4 Right to restriction of processing
The data subject shall have the right to request the restriction of processing in certain situations. For example, if the accuracy of the personal data is contested by the data subject, processing is restricted for a period enabling the controller to verify the accuracy of the personal data. The right also applies if the data subject has objected to processing pending the verification whether the legitimate grounds of the controller override those of the data subject.
12.5 Right to object to processing
The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her, which is processed for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. In such a situation, the controller may only continue processing the personal data if the controller demonstrates compelling legitimate grounds for the processing. Processing may also continue if it is necessary for the establishment, exercise or defence of legal claims.
12.6 Right to lodge a complaint
The data subject shall have the right to lodge a complaint with a supervisory authority if the data subject considers that the processing of personal data relating to him or her infringes data protection legislation. The data subject can lodge a complaint with the Office of the Data Protection Ombudsman: www.tietosuoja.fi(external link, opens in a new window)
Change history:
04.08.2025 Updated point 11.