Procurement
Business Espoo’s experts and training events will help you find ongoing calls for tenders and give you advice on how to sell products or services to municipalities and public organisations or how to remain a contracted supplier. It makes sense for new companies to familiarise themselves with public tendering processes. SMEs can participate even in major competitive tendering procedures, especially by forming a group of companies.
Procurement notices and requests for tenders
Procurement notices exceeding the national threshold value defined in the Act on Public Procurement are published in HILMA(external link, opens in a new window) (in Finnish), either nationally or at EU level, depending on the value of the procurement.
City of Espoo publishes requests for information for the upcoming procurement processes in Tarjouspalvelu(external link, opens in a new window).
Support available
The Federation of Espoo Enterprises (Espoon Yrittäjät) provides assistance with submitting a tender.
Please contact: Sanna Meronen-Vilenius, Procurement Advisor, tel. +358 50 5679233, sanna.meronen-vilenius@yrittajat.fi
Inquiries about the city's contact persons
The business services of the City provide assistance with charting the City’s procurement needs and contact persons, if necessary.
Enquiries:
info@businessespoo.fi
tel. +358 09 816 36363
Questions related to procurement
Questions related to procurement dates, previous procurement decisions and procurement documentation can be sent to the procurement department's e-mail: hankinta@espoo.fi
How to submit a tender
Your tender needs to comply with the invitation to tender. In other words, the product or service you offer must comply with what is stated in the invitation. The contracting entity has very limited possibilities to request clarifications to unclear tenders.
Key aspects to consider:
Product/service features
The product/service offered must meet the minimum requirements for the procurement.
Pricing
Prices must be stated as requested in the invitation to tender.
Terms and conditions
The tenderer accepts the terms and conditions defined in the invitation to tender. The tenderer does not lay down their conditions and/or provisions.
Formal requirements
The tender includes all the required documentation. The tender is valid at least until the required date.
Questions regarding the tendering process
Invitations to tender usually specify the procedure for asking additional questions. All questions must be asked by the given deadline and in accordance with the specific procedure. A summary of the additional questions will then be drawn up and the answers will be sent to everyone who has examined the electronic invitation to tender or requested a written invitation to tender. Other questions regarding the invitation to tender will not be answered to ensure equal and non-discriminatory treatment of everyone involved.
Submitting a tender
You must submit your tender by the deadline, in accordance with the procedure specified in the invitation to tender. Any tenders submitted after the deadline will not be taken into consideration.
Contact information
Postal address
City of Espoo, Procurement Centre
P.O. Box 640, 02070 CITY OF ESPOO
Street address
Virastopiha 2 C, 5th floor, 02770 Espoo
City of Espoo switchboard
+358 9 81621
(Mon–Fri 8:00 am – 4:00 pm)
Director of Procurement Centre
Pihla Hynynen
+358 43 8267305
FAQ
We have gathered answers to frequently asked questions about public procurements and participation in them to help you with the subject. Link to the FAQ