Processing of personal data in connection with the AI Finland 2021 & AI Day 2021 event

Personal data is collected only for keeping statistics of the participants of the Ai Finland 2021 and AI Day 2021 joint event, and for possible communication on the event practicalities and news.

Date of publication of the Privacy Statement: 7 September 2021

  1. Data controller

City of Espoo
P.O. Box 1, 02070 CITY OF ESPOO

  1. Person responsible for the register

Päivi Sutinen, Services Development Director
paivi.sutinen@espoo.fi

  1. Contact person of the register

Heli Hidén, Development Consultant
heli.hiden@espoo.fi

  1. Data protection officer

City of Espoo Data Protection Officer
Address: P.O. Box 12, 02070 City of Espoo
Tel. 09 849 21 (exchange)
E-mail: tietosuoja@espoo.fi

  1. For what purpose is personal data processed?

Personal data is collected only for keeping statistics of the participants of the Ai Finland 2021 and AI Day 2021 joint event, and for possible communication on the event practicalities and news. The data will be destroyed destroyed no later than two months after the end of the event. The event organizers from City of Espoo, Finnish Center for Artificial Intelligence (FCAI), Ministry of Economic Affairs and Employment of Finland and Business Finland can access to review the information.

  1. On what grounds is personal data processed?

Grounds for processing in accordance with the GDPR.

• Article 6(1)(a) of the EU General Data Protection Regulation: The data subject has given consent to the processing of his or her personal data for one or more specific purposes

The consent can be cancelled by informing the contact person of the register

  1. What data is processed?

Data is only collected from voluntary participants in the event, with their consent. The data collected is only the information needed for organizing the event like name, email, mobile number, organization, country and participant category (company, public sector, research organization, student, university, other). Only the data necessary for the process is collected.

Public access to the data and secrecy, justifications for secrecy: Contact details are secret on the basis of Section 24.1(31) of the Act on the Openness of Government Activities.

  1. What are the sources of data?

The data is obtained directly from the persons registering to the event. Providing data is voluntary.

  1. Is data disclosed or transferred outside the city?

The data is not disclosed outside the City of Espoo.

  1. Is data transferred outside the EU/EEA?

The data is not disclosed outside the City of Espoo.

  1. How long is data stored?

The data will be destroyed destroyed no later than two months after the end of the event.

  1. How is data protected?

The data is stored in digital storage facilities managed by the City of Espoo. The data is protected so that it can only be viewed and used by an authorised employee.

  1. The data subject’s rights

More detailed instructions on how to submit data requests in accordance with the GDPR.

How can I access my data?

You have the right to obtain from the data controller a copy of the personal data undergoing processing. The controller must provide the data without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary, taking into account the complexity and number of the requests.

If the controller does not take action on the request of the data subject, the controller shall inform the data subject without delay and no later than within one month of receipt of the request of the reasons for not taking action and on the possibility of lodging a complaint with a supervisory authority and seeking a judicial remedy.

Requests by the data subject and the related measures are free of charge. However, where requests from a data subject are manifestly unfounded or excessive, in particular because of their repetitive character, the controller may either charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested; or refuse to take the action requested.

When can I request rectification of my data?

You have the right to have inaccurate, inaccurate, incomplete, outdated or unnecessary personal data that we retain, corrected or supplemented by us.

When can I request erasure of my data?

You have the right to have personal data concerning you erased by the data controller without undue delay.

When can I request restriction of processing of my data?

If the data collected about you is inaccurate, you may require that the processing of your customer data be restricted until the accuracy of the data has been verified.

Right to lodge a complaint

You have the right to lodge a complaint with a supervisory authority if you consider the processing of personal data to be in breach of data protection legislation. You can lodge a complaint with the office of the Data Protection Ombudsman: https://tietosuoja.fi/en/home(extrernal link).