The City of Espoo’s cultural grants and the exceptional situation caused by the coronavirus

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2020-04-08 11:55

This website contains answers to frequently asked questions concerning the effects of the coronavirus epidemic on the City of Espoo’s cultural grants. The answers are based on the decisions that the City of Espoo Culture Committee made on 31 March 2020.

  1. How will the coronavirus affect the application periods for cultural grants and the decision-making processes of the City of Espoo’s Culture Committee?

    For now, the application periods for cultural grants in 2020 will remain unchanged, as will the decision-making schedules. You can find the application periods and instructions on our website at espoo.fi/en-US/Culture_and_sport/Culture/Grants_for_Culture .

  2. Annual grants for 2021 must be applied for by 15 May 2020 (professional art and cultural communities, cultural associations) or by 30 September 2020 (local heritage associations).

    Due to the coronavirus situation, we are unable to hold an annual meeting and therefore the appendices required for the application have not been approved. What should we do?

    Due to the exceptional situation caused by the coronavirus, you can attach the required documents to your annual grant application for 2021 and send them to us even if they have not been approved by the annual meeting of your community. However, you must submit the application form and all appendices by the given deadline. Late applications will not be processed.

    As soon as the exceptional coronavirus situation no longer affects your operations, you must send us appendices that have been approved by an annual meeting. No decisions will be made regarding annual grant applications without approved documents.

  3. The deadline for the report on an annual grant for 2019 is 30 April.

    Due to the coronavirus situation, our association is unable to hold an annual meeting and therefore the appendices required for the report have not been approved. What should we do?

    You can send the report on an annual grant for 2019 and the related documents approved by your community’s annual meeting to the Cultural Unit after the deadline if you are unable to complete them by the given deadline due to the coronavirus situation. However, you will need to inform the Cultural Unit if you are going to submit the report later.

  4. The coronavirus situation has caused a loss of income and extra costs. Can we use the annual grant that we received to cover some of these losses and costs?

    Due to the exceptional situation caused by the coronavirus, the Culture Committee has decided that the annual grants it granted for 2020 at its meeting on 10 December 2019 will not be claimed back if the changes in or the closure or cancellation of a grant recipient’s activities were caused by the coronavirus epidemic.

    When we make preparations for the annual grants that will be granted to professional art and cultural organisations for 2021, we will take account of the use of the annual grants that were granted for 2020. We will also take into consideration the financial and operational effects of the coronavirus epidemic on each professional art and cultural organisation.

  5. We will have to postpone our event to a date later than that specified in our project grant application. What should we do?

    If you received a grant for a project and are unable to organise it within the time frame presented in your application (for example if the exceptional situation caused by the coronavirus continues), you can negotiate the possibility of postponing the project to a later date. In this case, please contact the Cultural Unit.

  6. We are unable to use our project and development grant (or part thereof) because we had to cancel our event or project. What should we do?

    If you received a grant for an activity that had to be cancelled and cannot be postponed or organised in some other way and you did not incur any costs, you will have to return the grant. Also, if your activities were reduced and the costs were lower than the amount of the grant, you will have to return the amount that was not used.

  7. I received an art grant for 2020. My work plan has changed because of the exceptional situation. What should I do?

    If the exceptional situation caused by the coronavirus continues and you are unable to do your artistic work within the time frame specified in your application, you can negotiate the possibility of postponing your work. In this case, please contact the Cultural Unit.

    Each grant must be used for the purpose for which it was granted (intended use specified in the grant decision). If you have to change your work plan due to the coronavirus situation, please contact the Cultural Unit.

  8. We want to organise an art and culture event or project that would take account of the restrictions caused by the coronavirus and develop a new way of participating in Espoo. Can we apply for a grant for the project?

    You can apply for a project and development grant. The application period for 2020 will continue until 31 August 2020. Before you submit an application, please read the application instructions and other information on the website of the City of Espoo cultural grants. The city makes decisions on grants approximately every 1–2 months during the application period.

  9. How will you inform me of the decision regarding my grant application?

    We will send an extract of the decision by email or by post to the address you have given us. The City of Espoo’s office-holder decisions and the Culture Committee’s decision records are also published online (in Finnish): espoo.fi/fi-FI/Espoon_kaupunki/Paatoksenteko

If you have questions or need further information, please send email to kulttuuriavustukset@espoo.fi or call Cultural Manager Tiina Kasvi, tel. 050 301 9426, or Development Officer Katja Koskela, tel. 043 827 1080.