Report on the use of the grants

Grant recipient must submit a report on the use of the grant to the Cultural Unit by the given deadline. The deadline depends on the grant awarded. A report on the use of the grant must be submitted by e-mail to kulttuuriavustukset[at]espoo.fi.

Annual grant
Project grant
Art grant
Working grant for professional artists

Annual grant

The use of the annual grant must be reported on when applying for the next grant. The reports of professional art and culture communities must be submitted by 15 May of the following year. The reports of cultural associations and local heritage associations must be submitted by 30 September of the following year. If no report is submitted, the applicant will not receive a new grant.

The report is to be submitted using a report form. Mandatory annexes must be submitted in the same context. The report form can be downloaded here from 1 April, 2021 at the latest

A report on the use of the annual grant must be submitted even if a new grant is not being applied for. The report should include an annual report on the year for which the grant was received, signed financial statements and an audit report. 

The association receiving assistance undertakes to keep its accounts and administration open for accounting audits. If the assistance recipient violates the terms of the grant, the grant will be recovered.

Project grant

The report is to be submitted using a report form. The report on the use of the grant must be submitted within three months from the end of the project. Report form can be found on the Forms. Recipients of the project grants fill in the report form with information on the activities they implemented through the grant.

The recipient must also enclose a specific financial report on the use of the grant. Documentation on the use of the grant is not to be appended to the report, but the assistance recipient should keep the documents in case the city requests them separately for inspection.

Art grant

The recipient of the art grant (short-term, max 3 months) must prepare a free-form written report on the artistic activities during the grant period in accordance with the work plan presented in the application. The report is to be submitted within three months from the end of the working period.

Working grant for professional artists

The of the working grant (1 year) must prepare a free-form written report on the artistic activities during the grant period in accordance with the work plan presented in the application. The report must be submitted after the grant period has ended, by the end of January of the year following the reception of the grant.

Please note!We recommend that you use either Adobe Reader (a free program) or Adobe Acrobat (requires a license) to fill in PDF forms. We cannot guarantee that they will work otherwise. We recommend that you save the form to your own computer before filling in.