The City Archives
The Espoo City Archives are closed to visitors until further notice due to the coronavirus epidemic. All customer spaces are closed. If necessary, customer visits may be arranged separately on a case-by-case basis. The City Archives’ telephone and email services are operating as usual.
The City Archives stores the City of Espoo archives and private archives. The materials that the City Archives keeps are stored in accordance with the provisions of data protection legislation. All documents are stored in access-controlled, locked spaces that only the personnel of the City Archives can enter.The grounds on which documents are processed are an authority’s obligation to carry out its statutory tasks and archiving purposes in the public interest.
You can see and study documents that are in the public domain in the City Archives’ facilities and request copies of them on site, by post or by email (information about photocopying fees). We respond to requests for information as soon as possible and at the latest within the time limit laid down in the Act on the Openness of Government Activities or the General Data Protection Regulation of the European Union. In situations where information requests concern secret documents, we will verify the right of access of the person making the request. We do not send copies of secret documents by e-mail.
How to request documents from the City Archives:
by email: firstname.lastname@example.org
by phone: 09 8165 3000
by fax: 09 8162 2495
by post: Espoo City Archives, P.O. Box 1, 02070 City of Espoo
or by visiting us at Siltakatu 11, shopping centre Entresse, 3rd floor. We are open Mon–Fri 8:00–15:45.
The request for information must be sufficiently specific and made in good time. We bring documents for visitors to view until 15:15.
Documents available at the City Archives
Documents often requested from the City Archives include:
Copies of school certificates
Information about childhood vaccinations and other health care client information
How to make a request for information
We also keep the minutes of the meetings of the Espoo City Council, City Board and the city’s committees. Documents from historical municipal decision-making bodies, such as the municipal assembly, are available starting from 1867. The oldest document stored by the City Archives is a 1756 registration of ownership included in the Träskända Manor archives.
Private archives kept by the City Archives for example include archives of Espoo-based associations and private road maintenance associations. The City Archives has some 7 kilometres of bookshelves for materials that are in permanent or long-term storage.