Applications for recurring bookings for residents of Espoo

Time slots in school premises are applied for through the resource booking system: 

Use of premises during season 2020–2021: 

Autumn season 17 August–4 December 2020 

Spring season 7 January–7 May 2021 

Time slots are not available during these holidays: 

All Saints’ Day, Friday 30 October and Saturday 31 October 2020 

Christmas holiday, Saturday 5 December 2020 – Wednesday 6 January 2021 

Winter holiday, Monday 22 February – Friday 26 February 2021 

Easter, Thursday 1 April – Monday 5 April 2021 

May Day, Friday 30 April – Saturday 1 May 2021 

During the autumn holiday of 2020, time slots will be available as usual. 

Information about time slots in the summer of 2021 will be available in the spring of 2021 after the schools’ supervision arrangements have been confirmed. 

Time slots for an extended period of use (17 August–13 December 2020 and 7 January–23 May 2021) to provide basic education in the arts are applied for separately from other recurring time slots. The user of the premises must arrange and pay for supervision during the extended period of use or agree on self-supervision with the school. Further information: koulutilavaraukset@espoo.fi.  

How to apply for time slots 

School premises are usually available to Espoo residents from 16:00/17:00 to 21:00 on weekdays and from 9:00 to 18:00 on weekends. Time slots are applied for through the City of Espoo resource booking system. The system includes a calendar that shows the spaces and times that are available at each school. 

Some of the schools are supervised during evenings and weekends, while others require self-supervision. You can find the form of supervision in the booking system, next to the name of each school. Spaces for individual meetings can only be booked at supervised schools. 

Recurring time slots 

Recurring time slots for recreational activities are applied for during an annual application period that takes place in March and April. 

The application period for 2020–2021 has ended, and all the granted time slots can be seen in the booking system. 

Recurring time slots are available at all supervised schools and at some of the schools with self-supervision. Time slots are granted for activities that support the objectives of Education and Cultural Services, in line with the principles of the Finnish Education and Early Education Committee. 

Additional time slots in the premises that remain available can be applied for through the booking calendar throughout the season. These applications are processed within a period of 14 days. 

One-off time slots 

One-off time slots (e.g. for housing company meetings) in premises that are not used for recreational activities can be applied for at any point. You can apply for these time slots through the resource booking system. Applications are processed on a first come, first served basis within a period of 14 days. 

One-off time slots are only available at supervised schools, not at self-supervised schools for security and resource reasons. 

Collaborative events that are related to the activities of Education and Cultural Services or a school can also be organised at self-supervised schools with the principal’s consent. 

You can find the form of supervision of each school and the available premises and time slots through the calendar in the resource booking system. 

How to use the resource booking system 

The system provides step-by-step instructions on how to fill in an application. Additional information is available in the user instructions

The time slot you apply for will not be reserved for you until you have received an email confirmation. The automatic response you get after submitting your application is not a confirmation. 

You can cancel your time slot free of charge up to 14 days before the event. Please send your cancellation to: koulutilavaraukset@espoo.fi

How to sign in to the booking system 

You can find available spaces and view existing bookings at each school through the booking calendar without signing in. 

To submit an application, you will need to identify yourself using your online banking codes or mobile ID. The responsible person also needs to identify themselves when booking a time slot on behalf of a community. 

Customer status 

If you wish to book a time slot as a private person, select the option of using the system as a private person when signing in. Please note that in this case, you will be personally responsible for paying the fees. 

If you wish to book a time slot on behalf of a community, select this option when signing in. You will see the details of the communities you represent on the login page. If necessary, you can also create a new community in the system. If the system says that the community you tried to create already exists, please send an email to koulutilavaraukset@espoo.fi. You will then be added to that community’s account as a representative. 

Please also read the instructions on how to book premises for housing company meetings

Further information: 

Time slot applications, pricing and booking system: 

Email: koulutilavaraukset@espoo.fi  

Telephone service: 040 507 6059 (Mon 9:00–10:00, Tue–Thu 9:00–11:00)   

Esbo Arbis bookings: 09 816 27600 (Tue 10:00–11:00)  

Equipment in specific premises and other school-specific inquiries: 

Contact the school in question (school secretary or caretaker) 

Booking of premises at Opinmäki learning centre: 

Please submit your application through the Opinmäki booking system.  

Booking of sports facilities: 

Sports facilities are administered by Sports and Exercise Services. Please also read their instructions. 

Booking of premises for activities organised by the City of Espoo: 

Send an email to koulutilavaraukset@espoo.fi or contact the school in question (school secretary).